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Transit Authority Seeks Committee Members
August 14, 2007
(Tri-Cities, WA) – The Ben Franklin Transit Authority is seeking members for their Citizens Advisory Committee (CAC). The CAC advocates for public transit and serves as a resource to the Ben Franklin Transit Board of Directors. Committee members meet monthly working to improve the quality of service for transit riders, and offer suggestions and feedback to the Transit Board.
Most recently, the community-based Citizens Advisory Committee worked to extend the hours of Ben Franklin Transit's night service, assisted with transit rider surveys to assess user needs, bid for and hosted the 2006 Washington Citizens Advisory Committee Conference in the Tri-Cities, and made recommendations to the Board of Directors to reduce local commuter trip times.
The Ben Franklin Transit Board is seeking additional CAC members to represent municipal groups; community and ethnic based agencies; medical, financial, senior and recreational organizations; educational institutions; law enforcement; and those who utilize specialized transit services (e.g. Dial-A-Ride or Van Pool). Input from representatives of these varied groups of people helps to expand the effectiveness of transit service being provided community wide. Local agencies are encouraged to recommend representatives for membership.
Individuals wishing to serve on the Citizens Advisory Committee should contact Ben Franklin Transit's Business Office by calling 734-5126 for an application.
Ben Franklin Transit First To Use Blend Of Biodiesel & Ethanol
Ben Franklin Transit (BFT) in Richland, Washington is the first transit agency in the United States, and quite possibly the world, to use a blend of two clean and renewable fuels – Biodiesel and Ethanol. Both fuels can be developed from crops grown domestically for energy or "bioenergy" which is energy derived from biological and renewable sources.
Until now biodiesel and ethanol were used only as separate fuel supplements, but because of an emulsion made by O˛Diesel of Newark, Delaware BFT can now cross blend these two fuels with the federally mandated Ultra Low Sulfur Diesel (ULSD).
This composite fuel enables Ben Franklin Transit to address the short comings of ULSD by creating a fuel that provides the needed lubrication qualities of previously available diesel and a fuel that will flow at minus 20 degrees without additional additives. The fuel is being blended for Ben Franklin Transit by Connell Oil and consists of 71% ULSD, 20% Bio, 7.7% Ethanol and the remainder O˛Diesel. This equates to a 28% reduction in fossil fuel. The new blend also promises to reduce C0˛ and other emissions.
Under a grant from the National Renewable Energy Laboratory starting in January 2007 Ben Franklin Transit is conducting a 210-day operational assessment of the fuel blend. The test uses 20 vehicles that represent four different chassis manufacturers, running six different diesel engines ranging in age from 1988 to 2006. BFT will then gather operational data during the winter months where temperatures can drop well below freezing, and into the summer months when temperatures can rise to triple digits.
Preliminary results were made public at a news conference on March 7, 2007.
The speakers were Tim Fredrickson – Ben Franklin Transit General Manager, Richard Ciccone, Ben Franklin Transit Special Projects Manager, Kristin Eby - Representative for Senator Maria Cantwell, Dr. David Lauer – Benton County Clean Air Authority,
Dr. Ashok Alva – U.S. Department of Agriculture and Rick Roger – President of 0˛Diesel.
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BEN FRANKLIN TRANSIT
BOARD OF DIRECTORS MEETING
APRIL 10, 2008
1. Convene/Roll Call: MATT WATKINS, BOB OLSON, LEO BOWMAN, BOB KOCH, NEVA CORKRUM, DALE JACKSON, STEVE BECKEN, LYNN JOHNSON (ROBERT THOMPSON, excused)
Staff: Tim Fredrickson, Allen Walch, Ed Frost, Christy Watts, Katherine Ostrom, Barbara Hays, Dave Rodrick, Rob Orvis, Rick Burnett, Debra Hughes, Susan Snowdy, Patrick T. Roach, BFT Legal Counsel
2. Citizen’s Public Comment/Introduction of Visitors – Lora Merrow/CAC, Myron Traeger/CAC, Verna K. Traeger, Monique Liebe.
3. Approval of Agenda
CHAIRMAN BOWMAN stated that the materials on the desk tonight are additional Staff Report materials. He called for a motion to approve the meeting agenda.
ACTION: BOB OLSON made and STEVE BECKEN seconded a motion to approve the Agenda of the Regular BFT Board of Directors Meeting as presented. MOTION CARRIED.
CHAIRMAN BOWMAN called on Timothy J. Fredrickson, General Manager, for an introduction of a new person on Staff. Tim Fredrickson stated that he is pleased and proud to introduce Katherine Ostrom, new Dial-A-Ride Manager. Katherine Ostrom’s first day with BFT was March 31, 2008. Katherine Ostrom will officially take over the position of retiring Dial-A-Ride Manager, Rick Burnett, on May 1, 2008. Katherine Ostrom stated that she is pleased to meet the remaining Board Members whom she had not met. She stated that she had recently met a few Board Members in Board/Staff Committee meetings. Katherine Ostrom stated that she is glad to be at BFT and thanked everyone for the warm welcome she has received.
4. Retirement Recognition – Rick Burnett, Dial-A-Ride Manager
Resolution 16-2008 Jan. 1, 1985-Apr. 30, 2008
CHAIRMAN BOWMAN stated that it is now time for the good news – bad news when speaking of the retirement of long-time employee and Dial-A-Ride Manager, Rick Burnett. It is good news when someone reaches the point of starting a new chapter in life and leaving to enjoy a well deserved freedom from the workplace, yet it is bad news, in a way, for the organization to lose a long tenured employee who is taking with them so much organizational knowledge and history. In any event, we are honored and proud to have the opportunity to acknowledge Rick Burnett at this time. CHAIRMAN BOWMAN called Rick Burnett forward and asked Tim Fredrickson for comments.
Tim Fredrickson stated that Rick Burnett began his career as manager of contracted Dial-A-Ride service January 1, 1982 and became a Ben Franklin Transit employee on January 1 of 1985. Since then Rick Burnett has put a lot of himself, both professionally and personally, into the Dial-A-Ride service program. Rick Burnett has paid attention to the service expectations of the community. He has worked diligently to ensure that over the years the elderly and disabled citizens of our community received the very best service possible. A sense of sadness comes upon losing a long-time dedicated and committed employee. However, we are pleased to commend Rick Burnett tonight and wish for him a long and enjoyable retirement. Tim Fredrickson called on Ed Frost, Transit Development Manager, for his comments about Rick Burnett’s career with BFT.
Ed Frost stated that he and Rick Burnett go back a long way. He and Rick met during the 1970’s in the development of a service that was a pre-cursor to BFT’s paratransit service. A crude coalition was formed and Rick Burnett was hired to head that effort, which eventually became a part of Ben Franklin Transit known as Dial-A-Ride. Rick Burnett has an enormous passion to serve the elderly and handicapped citizens of the Tri-Cities. He is a role model manager. Due to Rick Burnett’s dedication to build a first-class service for people who are mobility challenged, BFT’s Dial-A-Ride service is the envy of most paratransit systems in the United States.
CHAIRMAN BOWMAN read Resolution 16-2008 written by Ed Frost, Transit Development Manager, who wrapped up his comments stating that Rick Burnett has made significant contributions to BFT, our community and most importantly to our elderly and handicapped citizens. We wish him the very best in retirement and thank him profusely for all that he has accomplished. CHAIRMAN BOWMAN stated that the Board is honored to pass Resolution 16-2008 in Rick Burnett’s honor.
ACTION: LYNN JOHNSON made and BOB OLSON seconded a motion to approve Resolution 16-2008 as presented. MOTION CARRIED.
Rick Burnett stated that it is difficult to hold the emotion at bay for something that you have done for so long. He stated that his career with Ben Franklin Transit has been an incredible pleasure. It has been rewarding beyond measure to provide service to those individuals by reason of disability who are not as fortunate as he, and those of us here tonight are. BFT has been the vehicle to make this happen. Being able to give to others is something he learned from his mother. To his friends at BFT, 25-30 years have gone by seemingly so quickly. He has a lot of people to thank, especially Ed Frost. Not many people can boast that they had only one boss for their entire career. Ed’s example of leadership has meant a lot to him. Rick Burnett stated that he and Ed Frost share a common passion to provide service to others. Rick Burnett expressed his appreciation to the BFT Board of Directors, who over the years, have been committed to setting policy that has ensured BFT’s success in the communities that we serve. Rick Burnett expressed thanks so much to everyone. There certainly is some emotion, even sadness at leaving such a great organization, noting that he feels that he has played a small part of the success of BFT. Rick Burnett stated that he plans to take about 40 days off to refresh and enjoy spending time with his Dad and other family and friends. Then he plans to find something part-time to do – something fun.
There was a resounding round of applause for Rick Burnett.
MATT WATKINS brought to CHAIRMAN BOWMAN’s attention that he skipped Agenda Item No. 2 – Citizen’s Public Comment/Introduction of Visitors
CHAIRMAN BOWMAN thanked MATT WATKINS for his reminder. CHAIRMAN BOWMAN stated that anyone wishing to address the Board on a topic not listed on the agenda should state their name and address for the record.
No public comment was given.
5. Board Committee Reports
A. Planning & Marketing Committee/Matt Watkins, Chair
MATT WATKINS stated that the meeting was canceled – no report.
B. Operations & Maintenance Committee/Neva Corkrum, Chair
NEVA CORKRUM presented an overview of the topics discussed by Committee noting that the notes of the Committee meeting were included in the Board packet. There was a brief discussion regarding BFT’s Bio-diesel Fuel Program and experiment. Tim Fredrickson stated that because of the cost BFT won’t continue with our bio-diesel experiment. We’re taking a hiatus for now. BFT will be judicious, given the finances, and the need to preserve the Budget, but will look at ways to resume that test in the future. Perhaps we will seek out partners to provide financial support. NEVA CORKRUM stated that BFT’s bio-diesel program brought us some good recognition. CHAIRMAN BOWMAN stated that it would be interesting to record the cost of the 1-million miles of the experiment and compare to our next million miles. Tim Fredrickson agreed. Good point. That is certainly something to do in the future. MATT WATKINS stated that the purpose of the bio-diesel program and the test proved to be very successful. We have done our civic part for alternatives. BOB OLSON asked if there was an engine failure rate. ROB ORVIS, Procurement Supervisor, stated that there were no failures. In fact the engines burned a lot cleaner as a result of the use of the bio-diesel fuel. CHAIRMAN BOWMAN stated that he is disappointed to have to abandon the experiment, but he understands the reasons.
C. Administration & Finance Committee/Dale Jackson, Chair
STEVE BECKEN gave a brief report on the items discussed at their Committee meeting held on Thursday, April 3, 2008, 4:30 p.m. He stated that the minutes of the Committee meeting were included in the packet. DALE JACKSON called attention to a correction for Item 2, page 1 in the Sales Tax Update - Administration & Finance Committee Minutes. In the third line VIT Plant should read Energy Northwest. This correction will be noted for the record.
D. Ad Hoc Capital Facilities Committee/Leo Bowman, Chair
No meeting was held.
CHAIRMAN BOWMAN asked Staff for an update on the bus wash facility and the Columbia Park Trail/Highway 240 Park and Ride Lot across the street from BFT’s MOA base facilities. Tim Fredrickson stated that the bus wash is up and running. Test washes are being conducted. Coach Operators, Dial-A-Ride Drivers and Vanpool Drivers are being trained on how to maneuver their vehicles through the wash facilities. The Columbia Park Trail Park & Ride Lot project is under construction. Staff is hoping for an end of May completion. CHAIRMAN BOWMAN asked Staff to convey his thanks to Dick Ciccone his thanks for the double yellow stripes in the entrance/exit to the MOA facility. Good job!
6. Consent Agenda (any item is open for Board Discussion upon request)
A. Minutes of March 13, 2008 Regular Board of Directors Meeting
B. Minutes of BFT Board/Staff Retreat February 9, 2008
C. Payroll/Voucher Summary*
D. Resolution 17-2008 – Authorizing the General Manager to file a FTA
5309 Capital Grant Application for procurement of Buses
(Staff recommendation approved by Operations/Maintenance & Admin
Finance Committees)
E. Approval of Washington State Transit Association (WSTA) Annual
Membership Dues in the amount of $17,810.00
(Staff recommendation approved by Admin/Finance Committee)
F. Resolution 18-2008 – Authorizing the General Manager to extend Sierra
Electric, Inc. Contract for Electrical Services
(Staff recommendation approved by Operations & Maintenance Committee)
G. Resolution 19-2008 – Authorizing the General Manager to approve temporary
Employment Services with Kelly Services
(Staff recommendation approved by the Admin/Finance Committee)
*Vouchers audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which was mailed to the Board Members April 4, 2008.
Check
Register Check in the
Number Number/Number amount of
023-08 063661-void 11-Mar-08 $ (161.21) Payroll
024-08 063721-063805 04-Mar-08 325,422.44 Payroll
025-08 Electronic 14-Mar-08 120,114.04 Payroll
031-08 063806-063885 28-Mar-08 119,281.47 Payroll
Total $885,134.44
022-08 031303-031376 07-Mar-08 $936,331.66 Mdse
026-08 031377-031431 14-Mar-08 235,204.49 Mdse
027-08 Electronic Excise Tax 19-Mar-08 3,939.07 Mdse
028-08 Electronic Excise Tax 20-Mar-08 1,741.76 Mdse
029-08 031432-031513 22-Mar-08 342,592.68 Mdse
030-08 Electronic Taxes 21-Mar-08 39,268.26 Mdse
033-08 031514-031602 28-Mar-08 505,402.25 Mdse
Total $2,064,480.17
Check Register Numbers 022-08 to 033-08
In the total amount of : $2,949,614.61
CHAIRMAN BOWMAN called for a motion to approve the consent agenda as presented.
ACTION: MATT WATKINS made and BOB OLSON seconded a motion to approve the consent agenda as presented. MOTION CARRIED.
7. Action Items
A. Resolution 20-2008 – Authorizing the General Manager to adjust Vanpool
Fare Increases (Decreases) annually or as needed
(Staff recommendation approved by the Operations/Maintenance & Admin/
Finance Committees)
Tim Fredrickson stated that a memo from Dave Rodrick, Rideshare Supervisor, was included in the Board packet for reference. The Staff recommendation has been approved by Committees as noted. Given the nature and volatility of the market, this resolution gives BFT authority to adjust the vanpool fare in small increments.
ACTION: NEVA CORKRUM made and STEVE BECKEN seconded a motion to approve Resolution 20-2008 as presented. Discussion followed.
MATT WATKINS asked about the definition of increase/decrease in fares. Tim Fredrickson explained that the rationale is that BFT wouldn’t need to adjust the fare if less than a 2.5% increment is proposed. MATT WATKINS stated that he supports the motion.
CHAIRMAN BOWMAN called the question. MOTION CARRIED.
B. Resolution 21-2008 – Authorizing the General Manager to authorize funding
For a Local Transportation partnership request from Benton City, WA
(Staff recommendation approved by the Operations/Maintenance Committee)
Tim Fredrickson stated that the City of Benton City has requested local road project grant funding participation from BFT per a letter from Mayor Carnahan, which was included in the Board Packet for reference. The City of Benton City previously requested participation which was allocated, but the project did not go forward and the funds expired. BFT Staff has reviewed the new request, and have agreed to partner with Benton City on the Ki-Be Road project. The project is still considered worthwhile to the City of Benton City and to BFT. The Operations & Maintenance Committee has reviewed the request and agreed with the Staff recommendation.
LYNN JOHNSON elaborated on Tim Fredrickson’s remarks adding that 6 or 7 years ago the project was set to go forward. However, in the last mayoral term the project did not go forward. LYNN JOHNSON stated that the Ki-Be Road project will go forward this summer. He will see to it. He will abstain from the Board vote.
ACTION: BOB OLSON made and BOB KOCH seconded a motion to approve Resolution 21-2008 as presented. MOTION CARRIED. LYNN JOHNSON abstained.
C. Resolution 22-2008 – Authorizing the General Manager to extend the Gordon
Thomas, Honeywell Contract for Federal Legislative Representational Services
(Staff recommendation approved by Admin/Finance Committe)
Tim Fredrickson stated that the Administration & Finance Committee of the Board and Staff reached agreement to recommend a 5 percent increase in the Contract Agreement with Gordon, Thomas, Honeywell Governmental Affairs for the Representational Professional Services of Dale Learn. The resolution and consulting agreement were provided for review in the Board Packet prior to tonight’s meeting.
ACTION: STEVE BECKEN made and NEVA CORKRUM seconded a motion to approve Resolution 22-2008 as presented. MOTION CARRIED.
8. Discussion/Information Items
A. CAC Update – Notes of the March 10, 2008 Meeting were not available for hand out, but will be emailed to Board Members.
Tim Fredrickson stated that two members of the CAC are here tonight Lora Merrow and Myron Traeger. Lora Merrow stated that her suggestion is for the CAC to make simple canvass bags for customers to place their belongings in so they can be more organized and ready to board the buses. Myron Traeger stated that Ed Frost did a great job on presenting the Six-Year Plan to the CAC group at their March 10th meeting. Tim Fredrickson stated that BFT Operations employees will be presenting the Route 39 Corridor change proposals to the CAC at their April 14, 2008 meeting at 6:30 p.m. at the Three Rivers Transit Center.
B. BFT Employee Awards Banquet, Saturday, April 19, 2008, at TRAC
6:30 p.m. Social Hour; Dinner 7:30 p.m.
Christy Watts, Marketing/Customer Service Supervisor, stated that everyone is looking forward to a good time. She reminded that the theme is Country/Western, so jeans and boots will be the going fare for dress code – casual and comfortable. Also, lots of great prizes are going to be won, including two cruises and lots more. Don’t forget – you have to be present to win. Tim stated that the 2007 Employee(s) & Team of the Year will be unveiled at the banquet.
C. APTA Bus Operations-Paratransit Conference/Bus Roadeo May 3-7, 2008
Austin, TX.
Tim Fredrickson stated that Dan Schmidt, Coach Operator, will compete in the International Bus Roadeo to defend his No. 1 Title from last year. More talks on SAFETEA-LU (reauthorization) will take place at this and other upcoming APTA Conferences.
D. Employee Recognition Breakfast – Thursday, May 8, 2008, at BFT MOA
Driver’s Lounge, 5:00 a.m. to 11:00 a.m.
Tim Fredrickson stated that the invitations to the Breakfast are out. This is always a good time event. We get to visit with retirees, current Board members, former Board members, and celebrate the achievements that all of us have made to the success of BFT.
E. APTA Sustainability & Public Transportation Workshop, Chicago, IL
July 27-29, 2008
Tim Fredrickson stated that this workshop is in either the 3rd or 4th year now. It is a relatively short event, but packed with lots of valuable information about developing sustainable practices in public transportation.
9. Staff Reports & Comments
A. Legal Report
Patrick T. Roach, BFT Legal Counsel, stated that he does not have anything legal to report tonight. Patrick T. Roach stated that an Executive Session will be held tonight - RCW 42.30.110 (1) (g) to review the performance of a public employee. The Executive Session is not expected to exceed 20 minutes. If so, notice will be given to the public. No action is to be taken.
B. Treasurer’s/Budget/Boardings/Sales Tax/Fuel Management Reports
Allen Walch, Administrative Services Manager, stated that the Treasurer’s Report for close of business on February 29, 2008 was included in the Board packet.
The Budget Report for February 2008 was included in the Board packet. The Ridership Report for March 2008 was included on the desk tonight showing an 11.5 percent increase for total operations over same period last year. Bus ridership was up 5 percent over 2007. Vanpool has 50 plus groups waiting for vans. Dave Rodrick, Rideshare Supervisor, stated that the vanpool fleet size will grow to about 400 vehicles by the end of this summer. CHAIRMAN BOWMAN stated that in looking the ridership report and the growth, is any one certain area growing more than others. Allen Walch stated that the growth is across the system.
Allen Walch stated that the Washington State Transit Insurance Pool Annual Report (WSTIP) is on the desk tonight. The report for BFT is excellent. Tim Fredrickson stated that BFT is one of the safest transit systems in the entire universe. CHAIRMAN BOWMAN stated that must make BFT an elite transit system. There was a brief discussion regarding the report. Good job to all!
Lora Merrow, CAC Member, stated that she observed a safe driver today – a Dial-A-Ride Driver.
The Sales Tax Report for March 2008 was included in the Board Packet and showed a decrease of 9.7 percent year to date over March 2007. Sales Tax by entity was also presented.
The Forward Fixed-price “Swap” Fuel Risk Management Program Report was included in the Board packet. We’re still doing well in this program.
C. General Manager’s Report
ITEMS IN PACKET (9D):
• Thank you letter from Dial-A-Ride Customer
• Thank you letter from TCVCB
• Thank you from Doc Hastings re: Legislative Visits in March
• Senate Appropriations Reject Bush Highway Funding Plan
• Program Structure Working Group of the Reauthorization Task Force of APTA’s Legislative Committee
• APTA Small Operations Legislative Proposals – Points for Reauthorization
ITEMS ON DESK:
• BFT Risk Profile 2007 from WSTIP Report (Recap by Allen)
• Risk Management in Motion 2007 Annual Report
• Risk Profile 2007
CALENDAR ITEMS:
• April 20-22 – Washington, DC – Attend APTA Restructure Working Group for APTA’s Legislative Committee Reauthorization work on SAFETEA-LU.
• APTA Annual Meeting/EXPO in San Diego, CA October 4-9, 2008. Need to make plans now for those planning to attend. The EXPO year is every 3 years. It is a huge event and the housing opportunities go very quickly.
VERBAL REPORT:
• The Senate Appropriators Reject Bush Highway Funding Plan – Dale Learn sent an email on this topic that was included in the Board Packet. Senator Patty Murray contended that one way President Bush wants to balance the budget by FY12 is to slash transportation funding. Tim Fredrickson stated that he will attend the APTA Restructure Working Group meeting in Washington, DC on April 21-22 to continue talks regarding the next transportation reauthorization bill. More as this unfolds.
• Included in the Board Packet an email in response to the “APTA Small Operations Legislative Proposals.”
• Reported that Barbara Hays met with Tom Polson to address the Route 160 concerns that he brought to the March Board meeting.
• Reported that LEO BOWMAN was his guest today at his Columbia Center Rotary Club luncheon.
10. Board Member Comments
MATT WATKINS – Stated his thanks to Staff for the follow-up report on Tom Polson’s concerns that he brought to the March Board meeting.
Footers are going in on the Court Street Bridge over Highway 395 in preparation for a pedestrian overpass. This will be helpful to transit.
LYNN JOHNSON – Expressed his thanks to the Board and Staff for support of the Ki-Be Road project. Regarding the trip to the APTA Legislative Conference in Washington, DC, he felt very comfortable with the meetings that BFT Board and Staff had with our U.S. Senator’s Staff and the meeting with Doc Hastings too. He believes BFT has strong support from our congressional delegates. He also feels that Dale Learn is doing a good job for BFT.
STEVE BECKEN – No report.
DALE JACKSON – Stated for those who may not be aware, Senator Cantwell has a new district manager for her local Central Washington office named David Reeploeg. DALE JACKSON stated that he had the opportunity to spend about an hour and a half with David Reeploeg the other day. In addition to talking to him about his city’s needs, he made a bit of a pitch for transit and suggested to him that he might want to contact Tim Fredrickson for additional information about public transportation in our area.
BOB KOCH – To follow up on Dale Jackson’s remarks, the Franklin County Commissioners met with Senator Cantwell’s new Central Washington office district manager today. David Reeploeg stated that he is getting out and trying to get up to speed.
CHAIRMAN BOWMAN mentioned that he has heard Franklin County is having some difficulty with exactly where their Road 170 will go. BOB KOCH noted yes, it has been quite the discussion and very vocal at times. The Engineers came to the public meeting and listened to the public and drew up some revisions. It appears right now anyway that everyone is comfortable with the proposal. We’ll see as time goes by how it all sorts out.
BOB OLSON stated as a reminder to the Franklin County Commissioners that it only took Benton County 75 years to build the Inter-tie Road.
NEVA CORKRUM – Stated that she believes BFT was well received in Washington, DC for the APTA Legislative Conference and meetings with our Senator’s Staff and Doc Hastings. They listened and voiced support. Regarding the public forum on Franklin County Road 170 – the engineers gave their recommendation. More as this unfolds.
BOB OLSON – Speaking of retirement – right after the first of this year he told his wife that after his last company shop hat got dirty he was quitting. So, for his birthday he got 24 new hats.
LEO BOWMAN – Stated that he and Tim Fredrickson had the opportunity to host Doc Hastings new Legislative Assistant for Transportation, Kate Woods, when she came to town recently. Kate Woods toured BFT’s MOA facilities. The fact that Doc Hastings sent his assistant to BFT indicates his support to BFT.
11. Next Meeting – May 8, 2008 – 7:00 p.m. at Three Rivers Transit Center, 7109 W Okanogan Place, Kennewick, WA.
12. Executive Session – CHAIRMAN BOWMAN stated that the Regular BFT Board of Directors meeting will now recess into Executive Session – 7:55 p.m. Patrick T. Roach, BFT Legal Counsel, previously stated in his report the applicable Revised Code of Washington. No action is to be taken.
Reconvene into Open Session – CHAIRMAN BOWMAN reconvened the Regular BFT Board of Directors meeting into Open Session at 8:15 p.m. MATT WATKINS, Board Member, made the announcement to the public. CHAIRMAN BOWMAN stated that a review and discussion of the performance of a public employee took place. No action is to be taken.
13. Adjournment – CHAIRMAN BOWMAN promptly adjourned the Regular Meeting of the Ben Franklin Transit Board of Directors at 8:16 p.m.
Respectfully submitted by:
Susan Snowdy, Exec. Assistant/Clerk of the Board
May 8, 2008
BEN FRANKLIN TRANSIT
BOARD OF DIRECTORS MEETING
May 8, 2008
1. Convene/Roll Call: BOB OLSON, LEO BOWMAN, BOB KOCH, NEVA CORKRUM, BOB THOMPSON, DALE JACKSON, STEVE BECKEN, LYNN JOHNSON, (MATT WATKINS, excused)
Staff: Tim Fredrickson, Ed Frost, Barbara Hays, Allen Walch, Jenny Smith, Christy Watts, Katherine Ostrom, Debra Hughes, Susan Snowdy, Patrick T. Roach, BFT Legal Counsel
2. Citizen’s Public Comment/Introduction of Visitors – Don Zolber/CAC Member
CHAIRMAN BOWMAN stated that anyone wishing to address the Board on a topic not listed on the agenda should state their name and address for the record. No public comment was given.
3. Approval of Agenda
Susan Snowdy, Executive Assistant/Clerk of the Board, requested a change to Action Item 6(A) in the Board Packet – Resolution 25-2008 entitled: Resolution Authorizing Changes to BFT Services, should be numbered 24-2008 as it is listed on the Board Meeting Agenda. The original Resolution prepared for signing has been changed to reflect Resolution 24-2008.
ACTION: BOB OLSON made and STEVE BECKEN seconded a motion to approve the Agenda of the Regular BFT Board of Directors Meeting as amended. MOTION CARRIED.
4. Board Committee Reports
A. Planning & Marketing Committee/Matt Watkins, Chair
BOB THOMPSON gave the Committee report on behalf of MATT WATKINS, who was excused from tonight’s meeting. BOB THOMPSON stated that the Committee went through the Six-Year Plan agreeing with the Staff recommendation for approval of that document. The Route 39 Task Force Committee presented the proposed changes for the Route 39 Corridor. BOB THOMPSON stated that he was a little dizzy after going through all the changes, maps, etc. Candidly speaking though, he realizes that a lot of work went into the Task Force Plan. The route changes are impressive. The Committee approved the Staff recommendation to go forward with the Route 39 Corridor changes as proposed. There was no discussion.
B. Operations & Maintenance Committee/Neva Corkrum, Chair
BOB OLSON stated that the Committee reviewed the Six-Year Plan, Route 39 Corridor changes siding with the Staff recommendation. There were a couple of FYI items on the agenda that will be brought to Committee later on. The Committee was given an update on the Columbia Park Trail/Highway 240 Park & Ride lot. Tim Fredrickson, General Manager, presented a letter from Bob Hammond/Manager, City of Kennewick, asking for input regarding the future of Vista Field Airport. Allen Walch presented a ridership update depicting an increase for fixed route of 10.1 percent over same period last year. The Committee notes were included in the Board Packet for reference. There was no discussion.
C. Administration & Finance Committee/Dale Jackson, Chair
DALE JACKSON gave a brief report on the items discussed at their Committee meeting held on Thursday, May 1, 2008, 4:30 p.m. He stated that the Administration & Finance Committee mostly discussed the same items discussed by the other two Committees. The Committee minutes were included in the Board Packet. There was no discussion.
D. Ad Hoc Capital Facilities Committee/Leo Bowman, Chair
The Capital Facilities Committee didn’t meet, however, CHAIRMAN BOWMAN asked Staff for an update on the bus wash facility and the Columbia Park Trail/Highway 240 Park and Ride Lot across the street from BFT’s MOA base facilities. Richard G. Ciccone, Fleet/Facilities/Special Projects Manager, stated that the underground work is complete. The sidewalks are in. Plants and trees are going in, and the irrigation system is up and running. The hydro seeding will be done Friday, May 9th. Paving will start in the near future. The power is in and the state inspectors will be coming to perform their work. The project is looking better all the time. Katy Taylor, WSDOT Manager, will be here for the dedication ceremony, which is scheduled for Friday, June 20, 2008, 11:00 a.m.
Richard Ciccone stated that the bus wash is up and running, we are still tweaking things. We have not encountered anything out of the ordinary so far. CHAIRMAN BOWMAN stated that he heard that a Board Member got a free body wash – door was open, but she didn’t get wet. NEVA CORKRUM responded – the bus wash is a nice facility. BOB OLSON asked about washing of the back end of vehicles. Dick Ciccone stated that the brushes get the back of vehicles too. Good job!
5. Consent Agenda (any item is open for Board Discussion upon request)
A. Minutes of April 10, 2008 Board Meeting
B. Payroll/Voucher Summary*
C. Approval of BFT’s Six-Year Transit Development Plan and Transit
Improvement Program
(Staff recommendation approved by Planning/Marketing, Operations
Maintenance 7 Admin/Finance Committees)
D. Resolution 23-2008 – Authorizing Ben Franklin Transit to participate
In Washington States Deferred Compensation Program
Membership Dues in the amount of $17,810.00
(Staff recommendation approved by Admin/Finance Committee)
*Vouchers audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which was mailed to the Board Members May 2, 2008.
Check
Register Check in the
Number Number/Number amount of
035-08 063886-063969 11-Apr-08 $ 322,348.46 Payroll
036-08 Electronic 11-Apr-08 124,504.50 Payroll
041-08 063970-064058 25-Apr-08 321,426.34 Payroll
042-08 Electronic 25-Apr-08 121,325.65 Payroll
Total $889,604.95
034-08 031603-031688 04-Apr-08 $493,983.86 Mdse
037-08 031689-031741 11-Apr-08 178,857.15 Mdse
038-08 Electronic PR Taxes 16-Apr-08 430.08 Mdse
039-08 031742 Void 18-Apr-08 - Mdse
040-08 031743-031825 18-Apr-08 511,929.65 Mdse
043-08 031826-031915 25-Apr-08 351,824.96 Mdse
044-08 Electronic Excise Tax 22-Apr-08 4,400.54 Mdse
Total $1,541,426.24
Check Register Numbers 034-08 to 044-08
In the total amount of : $2,431,031.19
CHAIRMAN BOWMAN called for a motion to approve the consent agenda as presented.
ACTION: NEVA CORKRUM made and BOB OLSON seconded a motion to approve the consent agenda as presented. MOTION CARRIED.
6. Action Items
A. Resolution 24-2008 – Authorizing changes to BFT Services
(Staff recommendation approved by the Planning/Marketing,
Operations/Maintenance, & Admin/ Finance Committees)
Tim Fredrickson stated that a memo from Barbara, Operations Manager, that accompanies the Resolution in the Board Packet, gives a brief overview of the changes to the routes involved in the changes to the Route 39 Corridor. The BFT Task Force Report and Recommendations have been presented to Public Hearings, Board/Staff Committees, and BFT Citizens Advisory Committee. The changes as proposed will provide better service to the Route 39 Corridor. The work by the Task Force Committee is excellent. It is a clear example of out of the box thinking. The Staff recommends Board approval. CHAIRMAN BOWMAN stated – Good job and called for a motion.
ACTION: BOB THOMPSON made and BOB KOCH seconded a motion to approve Resolution 24-2008 as presented. MOTION CARRIED.
7. Discussion/Information Items
A. CAC Update – Notes of the April 14, 2008 Meeting were included in the Board Packet for reference.
Tim Fredrickson stated that one member of the CAC is here tonight, Don Zolber. Don Zolber stated that the CAC group is discussing ways to recruit new members. He stated that the May 12 CAC Packet will include a flyer designed for use in their membership drive. The CAC is hoping to target some different areas of the community. The April CAC meeting the Committee enjoyed a very well done presentation of the Route 39 Corridor changes. Don Zolber stated that he has only 5 months left to serve on the CAC. He stated that he has enjoyed serving. He has learned a lot from BFT Staff, and appreciates the opportunity to serve. CHAIRMAN BOWMAN thanked Don Zolber for his service on the CAC. He thanked Don Zolber for listening to Staff and providing direction.
Tim Fredrickson stated that the next meeting of the CAC group will take place on Monday, May 12, 6:30 p.m. at Three Rivers Transit Center. The main topic of discussion will be the future of BFT’s Dial-A-Ride service. We have invited Rick Burnett, recently retired Dial-A-Ride Manager, to come and make a presentation at the CAC meeting.
B. APTA Board Members Seminar/Board Support Workshop, Seattle, WA
July 19-22, 2008
Tim Fredrickson stated that this Seminar/Workshop is targeted for Board Member and Board Support personnel. This time it is in Seattle, which is easy travel. Please let Susan know if you are interested. Travel Authorization forms are on the desk.
C. APTA Sustainability & Public Transportation Workshop, Chicago, IL
July 27-29, 2008
Tim Fredrickson stated that this is the 4th year for this workshop. It is a relatively short event, but packed with lots of valuable information about developing sustainable practices in public transportation. Last year the workshop was held in Seattle. Board Members Neva Corkrum and Bob Koch attended with him. A meeting of the Reauthorization Task Work Group of which he is a member, will be meeting at the same time. He plans to attend.
D. Washington State Public Transportation Conference & EXPO September
7-10, Three Rivers Convention Center, Kennewick, WA
Tim Fredrickson encouraged all Board Members to attend the Public Transportation Conference and EXPO to be held at the Three Rivers Convention Center in Kennewick, WA on Sept. 7-10, 2008. The Wall of Fame Awards Banquet will be held on Tuesday, September 9th. BFT’s Employees/Team of the Year will be featured on the Wall of Fame along with many other outstanding employees around the State.
E. APTA Annual Meeting/EXPO, Oct. 4-9, 2008 San Diego CA
Tim Fredrickson stated that this is the EXPO year for the APTA Annual Meeting. Again, let Susan know if you are planning to attend. CHAIRMAN BOWMAN held up a color photo of Barbara Hays, Operations Manager, featured in an APTA Annual Meeting ad in Mass Transit Magazine. Way to Go! Bob Thompson added that we could have Barbara Buttons, T-Shirts, etc, too. CHAIRMAN BOWMAN stated that the EXPO year is always an interesting and informative event.
8. Staff Reports & Comments
A. Legal Report
Patrick T. Roach, BFT Legal Counsel, stated that he does not have anything legal to report tonight. He apologized for being late. He was detained due to circumstances beyond his control, but got away as soon as he could.
B. Treasurer’s/Budget/Boardings/Sales Tax/Fuel Management Reports
Allen Walch, Administrative Services Manager, stated that the Treasurer’s Report for close of business on March 31, 2008, was included in the Board packet.
The Budget Report for March 2008 was included in the Board packet.
The Ridership Report for April 2008 was included on the desk tonight showing a 14.5 percent increase for total operations over same period last year. Bus ridership was up 10.0 percent over 2007. Vanpool has 50 plus groups waiting for vans. Dave Rodrick, Rideshare Supervisor, stated that the vanpool fleet size will grow to about 400 vehicles by the end of this summer. CHAIRMAN BOWMAN stated that in looking at the comparative boardings report he notices that the general demand response is down considerably.
Ed Frost, Transit Development Manager, stated that he contributes the downturn in the general demand response ridership to Staff’s finished work on curtailing the under-aged ridership of young people who were riding in the Benton-City-Prosser areas un-supervised.
The Sales Tax Report for April 2008 was included in the Board Packet and showed an increase of 10.7 percent year to date over April 2007. Sales Tax by entity report was on the desk tonight.
The Forward Fixed-price “Swap” Fuel Risk Management Program Report was included in the Board packet. We’re still doing well in this program - $82,804.80 for 2008 so far.
C. General Manager’s Report
ITEMS IN PACKET (8D):
• Update from Dale Learn
• Thank you from student
• Barbara Hays gets a pickle from Coach Dispatch & Operations Supervisor – Good job!
• Thank you from City of Richland for service on Richland’s Student Government Day, April 16
ITEMS ON DESK:
• Boardings Report
• Travel Authorization Forms
Verbal Report:
• Request from City of Kennewick regarding future of Vista Field Airport
Tim Fredrickson stated that it his sense that no recommendation regarding the future of Vista Field Airport be made at this time. The consensus from the Board Committees is the same. BFT won’t respond to the City of Kennewick at this time.
• Charter Service Regulations: FTA Questions & Answers
Tim Fredrickson stated that the Charter Service Regulations Q & A was included for information. More information about the final charter rule was being discussed at the APTA Bus/Paratransit Conference & Roadeo just held in Austin, TX. Apparently there is some interest by the private American Bus Association (ABA) to renegotiate the final rule, but FTA will have their say about this. There was a brief general discussion. More as this unfolds.
Report on Bus/Paratransit Conference in Austin, TX: The conference was good. Another meeting of the Restructure Task Force Working Group met regarding the reauthorization of SAFETEA-LU. This is as always a difficult and time consuming task. The working group plans to have formulated their input to the APTA Board in time for presentation at the APTA Annual Meeting in San Diego, CA around the first of October. The Restructure Working Group will meet next at the APTA Sustainability & Public Transportation Workshop in Chicago, IL, July 27-29. The group plans to spend an entire day on the reauthorization topic. More as this develops.
Tim Fredrickson stated that he had the opportunity to participate as a panel speaker the final day of the conference. The topic was Sustainable Practices in Transit. Tim Fredrickson noted that he had bragging rights and got to talk about BFT’s involvement in the Sustainable Forum, e3 Summit, bio-fuel experiment, retrofitting buses with particulate filters, City of Richland Green Award, and Governor’s Award for Sustainable Practices. It was a good session. Tim Fredrickson stated that he showed attendees a map of Washington State noting that BFT is in the part of the State that does not have constant rain, and noting that the Tri-Cities is becoming well known a wine growing region too.
CALENDAR ITEMS:
• Mon. May 12, 3:30 p.m. meet with David Reeploeg, Sen. Cantwell’s Central Washington District Office Manager. Tim Fredrickson stated that some of BFT’s Board Members have already had the opportunity to meet David Reeploeg. He looks forward to visiting with the young man on May 12th and giving him a tour of the BFT’s headquarter facilities.
9. Board Member Comments
LYNN JOHNSON – Stated that the Ki-Be Road project is going to bid this month. Things are actually quite nice in Benton City.
STEVE BECKEN – The interviews for the new Prosser City Administrator are taking place. STEVE BECKEN announced that he is a first-time grandfather of twin girls. Congratulations!
DALE JACKSON – Stated that the City of West Richland will be putting on their tourism hat in late May to attend the largest trade show in the U.S. – The International Council of Shopping Centers. They will have 2,500,000 square feet of exhibition space, 70,000 people in attendance. DALE JACKSON stated that he is very proud to say that amongst the partners of West Richland, BFT’s logo will be proudly displayed at their booth. DALE JACKSON announced that the City of West Richland has a new City Administrator, Dave Weiser. Mr. Weiser served as an elected mayor in Marysville, WA for 12 years, City Manager of Ocean Shores for 3 years. He has a 25 year history in the retail lumber business management. Most importantly Mr. Weiser comes from the west side, interestingly enough, but comes with a fresh perspective. Sometimes that is the most important thing you can get to deal closely with the routine day to day business at the City of West Richland.
BOB KOCH – Stated that it is refreshing to see the atta boys coming to Barbara Hays, and Christy Watts. Congratulations! The Bus and Paratransit Conference was great and informative. He had not attended a bus roadeo before so that was an interesting experience.
BOB OLSON – No report.
NEVA CORKRUM – Stated that she attended the BFT Employee Recognition Breakfast this morning, which was wonderful, and she had a nice bus ride through the bus wash. NEVA CORKRUM expressed her congratulations to Allen Walch and his wife Mary, for their years of volunteering to 4-H and their programs – 25 years worth. Good job!
BOB THOMPSON – The City of Kennewick and Richland had a joint sub-committee meeting to discuss having some joint planning down on the Columbia River on the Park. They talked about maybe moving away from a specific developer’s concept, and taking a look at getting some public involvement moving forward. First of all thanks to the City of Kennewick for the meeting. They agreed that it makes sense to get the communities involved in regard to that last stretch of river. There are economic liabilities and preservation aspects as well. The cities think that by gathering some group planning and public involvement together will make for good decisions. As for politics, the City of Richland is divided up in legislative races, council races, etc. We’re looking forward to a wham bam kind of time.
LEO BOWMAN – The Department of Energy by admission was ready to remove anything and everything from Rattlesnake Mountain, but now that decision was reversed. More as this unfolds.
LEO BOWMAN apologized for not be able to attend today’s Employee Recognition Breakfast. He had a meeting in Olympia.
LEO BOWMAN stated that Representative Shirley Hankins won’t seek re-election this year. Carol Moser, Washington State Transportation Commissioner and former BFT Board Member announced her candidacy for that seat. LEO BOWMAN noted that Shirley Hankins is the end of an era as our local legislator, has served us well, and been a great supporter of public transit in our area. Tim Fredrickson echoed these statements about Representative Hankins, noting that Shirley Hankins received Washington State Transit Association’s Lifetime Achievement Award for her accomplishments in public transit.
There was a brief discussion regarding other re-election campaigns in the area, and legislative issues and concerns. One in particular mentioned by BOB THOMPSON is the effort by some local elected officials to pass legislation that would allow executive sessions to be published. This would include BFT and other local governments too. LEO BOWMAN stated that the Tri-City Herald Forum with WSU/Tri-Cities talked about executive sessions and the issues surrounding publishing executive sessions. To find a solution you need to define the problem. LEO BOWMAN stated that he believes that there is a definite lack of consistent training of officials and their advisors. He stated that mandatory training for elected officials and their advisors – at the same time – better training is the key. When it comes to executive sessions – no one intentionally breaks the law. Tim Fredrickson stated that Kevin Hebdon of the State Auditor’s Office, who is currently performing BFT’s 2007 audit, has complimented BFT on the way we announce our executive sessions, stating purpose, giving the applicable RCW, stating times, announcing to the public, resuming open session and stating the outcome. LEO BOWMAN stated good to hear. More as this unfolds.
10. Next Meeting – June 12, 2008 – 7:00 p.m. at Three Rivers Transit Center, 7109 W Okanogan Place, Kennewick, WA.
11. Executive Session – None.
12. Adjournment – CHAIRMAN BOWMAN promptly adjourned the Regular Meeting of the Ben Franklin Transit Board of Directors at 7:48 p.m.
Respectfully submitted by:
Susan Snowdy, Exec. Assistant/Clerk of the Board
June 12, 2008
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